Exhibitor Information

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RENDEZ-VOUS 2024 TRADE SHOW

The Rendez-vous 2024 Trade Show will be held on both stages of the Persephone Theatre.
Rawlco Radio Hall Main Stage + the BackStage Stage

Meet with industry leading distributers, manufacturers and organizations.
See list on confirmed exhibitors below!

Trade Show Opening Hours
Thursday August 15 11:00 a.m. - 5:00 p.m.
Friday August 16 10:00 a.m. - 2:00 p.m.

Loudspeaker Showcase with live demos
Friday August 16 8:30 a.m. - 9:30 a.m.

TRADE SHOW VISITORS
The Trade Show is free to attend and open to all!
FREE visitor pass: Online registration is required.

LEARN MORE & REGISTER FOR YOUR VISITOR PASS ⇒

List of Confirmed Exhibitors
Trade Show Floor Plan
Booth Specifications, Cost & Booking Reservation
Product Showcase Breakfast
Speaker Showcase
Present a TEC Talk!
Venue Address, Shipping & Handling
Move-in and Setting up Days
Exhibitor Information Package
Hotel Accommodation & Travel
CITT/ICTS Meals & Social Events
SWAG bingo Fundraising event
Rendez-vous 2024 SPONSORSHIP OPPORTUNITIES

1 - CONFIRMED EXHIBITORS

2 - TRADE SHOW FLOOR PLAN

View Trade Show FLOOR PLAN

3 - BOOTH SPECIFICATIONS, COST & BOOKING INFORMATION

THE TRADE SHOW FLOOR IS NOW FULL! Thank you to all our exhibitors, we look forward to welcoming you.

The Rendez-vous Trade Show is an excellent opportunity for you to showcase your products and services to hundreds of performing arts professionals from across Canada, expand your reach in the Canadian market and grow your business, and tap into the Prairie market to secure new local buyers! See the Floor Plan for current availabilities.

We are pleased to offer our exhibitors additional value through the following benefits!

→ Highlight your products or services at the Product Showcase Breakfast, our corporate show & tell scheduled for Thursday August 15.

→ Demo a variety of speakers at the Speaker Showcase taking place on Friday August 16 at the Rawlco Radio Hall Main Stage.

→ Donate corporate swag to our famous Swag BINGO funraiser event. You are also invited to participate! All proceeds from this event support The AFC.

→ Share your technical expertise by giving a TEC Talk presentation.

→ Become a Rendez-vous Sponsor to receive additional exposure and exclusive perks!

Scroll down for more details.

* ACCESS CODE NEEDED TO BOOK YOUR BOOTH*

Trade show registration as well as the link to purchase additional items are protected with an access code. Please contact us and we'll quickly provide you with your code so that you can register.

You have your code? CLICK HERE TO ACCESS THE REGISTRATION PAGE (registration is now closed)

• Booth spaces will be allocated on a first-come, first-served basis.
• Trade Show is located on a stage floor with NO carpet.

10x10 BOOTH RESERVATIONS INCLUDE:

Black draping and side dividers
1x 15A electrical outlet
1x 6' red skirted table
2x chairs
2x Full Conference Pass

TABLETOP RESERVATIONS INCLUDE:

Black draping
1x shared 15A power outlet
1x 4' red skirted table
2x chairs
1x Full Conference Pass.

NOTE: The 4ft table may be substituted for a pedestal table and stools at no charge, please indicate so in the registration form, thank you.

RENDEZ-VOUS 2024 TECHNICAL DIRECTOR

The Rendez-vous 2024 Technical Director is Kevin Humphrey. For technical assistance and inquiries, please contact him via email.

BOOTH SIZE	CONTRIBUTING MEMBER	SUSTAINING MEMBER	NON MEMBER	INCLUSIONS
10'x10' Single	$1500.00	$1700.00	$2500.00	Booth reservation includes: Black draping + side dividers 1x 15A electrical outlet 1x 6' red skirted table 2x chairs 2x Full Conference Pass Additional items: Add them to your cart during your reservation. See list of available items below.
Tabletops	$600.00	$750.00	$900.00	Tabletop reservation includes: Black draping 1x shared 15A electrical outlet 1x 4' red skirted table OR pedestal table 2x chairs OR stools 1x Full Conference Pass Additional items: Add them to your cart during your reservation. See list of available items below.
Tabletops CITT/ICTS Members Organizational Not-for-profit only.	$400.00
CITT/ICTS membership fees	$995.00	$550.00	Become a member and SAVE!
ADDITIONAL ITEMS: 10'x10' Carpet - Price: $244.75 15A outlet (120 Volts) - Price: $22.25 20A outlet (208 Volts) - Price: $44.50 Bar Stool with back rest - Price: $26.70 Chair (padded) - Price: $13.35 Pedestal Table (Skirted) - Price: $53.40 Table (Not skirted) - Price: $24.75 Table (Skirted) - Price: $53.40 All amounts are in Canadian dollars. Subject to 5% GST + 6% PST.

4 - THURSDAY PRODUCT SHOWCASE BREAKFAST

Do you have a product or service you would like to introduce and showcase? Take centre stage and showcase your product or service at the Product Showcase Breakfast on Thursday August 15. A limited number of two-minute slots are available with your booth registration. Open exclusively to Trade Show Exhibitors! There will be no AV equipment used during the showcase. Think of this as a Show & Tell and be creative! This event is meant to be a teaser prelude to the trade show, so Keep It Simple, Straightforward, Intriguing, Novel, Gracious... and mostly, fun!

To sign-up for this event: Please indicate so by answering YES to the question 'I would like to present at the Product Showcase Breakfast' in the Exhibitor Registration form OR contact us.

5 - SPEAKER SHOWCASE

Do you have a speaker line you would like to introduce and demo? We invite you to do just that on Friday August 16, from 8:30 a.m. to 9:30 a.m., at the Trade Show. This event will be open to all.

To sign-up for this event: Please indicate so by answering YES to the question 'I would like to present at the Speaker Demo' in the Exhibitor Registration form OR contact us.

6 - PRESENT A TEC TALK!

Share your technical expertise with conference delegates and trade show visitors!

Topics may range from AV integration, lighting, stage equipment, pro audio, rigging and automation, to special effects, video mapping, virtual reality and business solutions (or any other relevant topic!). TEC Talks are free 45 minutes educational presentations. They will take place during trade show hours on Thursday August 15 and Friday August 16 in the Persephone Theatre Shop.

Available TEC Talk Time Slots:

THURSDAY AUGUST 15

11:30 to 12:15
12:45 to 13:30
14:00 to 14:45
15:15 to 16:00

FRIDAY AUGUST 16

10:30 to 11:15
12:15 to 13:00

⇒ Click here to submit a TEC Talk

7 - SHIPPING AND MATERIAL HANDLING

The CITT/ICTS's Rendez-vous Trade Show will be held on both stages of the Persephone Theatre: The Rawlco Radio Hall Main Stage + the BackStage Stage.

SHIPPING & DELIVERY

Parcel shipping and freight delivery information is detailed in your Trade Show Exhibitor Package. This document will be emailed to each confirmed exhibitor individually. If you didn't receive it, please contact us.

VENUE ADDRESS

Persephone Theatre - Remai Arts Centre
100 Spadina Crescent East, Saskatoon, SK S7K 0L3

(306) 384-2126

Website: https://persephonetheatre.org/

Parking & Accessibility: https://persephonetheatre.org/accessibility/

8 - MOVE-IN AND SETTING UP DAYS

The trade show Technical Director is Kevin Humphrey. For technical assistance please email him.

Hours below are subject to modifications.

DATE	HOURS	DESCRIPTION
Wednesday August 14	9:00 a.m. to 5:00 p.m.	Deliveries at the trade show location
Wednesday August 14	8:00 a.m. to 10:00 a.m.	Pre-set Rendez-vous team only
Wednesday August 14	10:00 a.m. to 7:00 p.m.	Exhibitors move in & booth set up
Thursday August 15	8:00 a.m. to 9:00 a.m.	Product Showcase Breakfast
Thursday August 15	9:15 a.m. to 11:00 a.m.	Final set up before show opening
Thursday August 15	11:00 a.m. to 5:00 p.m.	Trade Show hours open to all
Friday August 16	8:30 a.m. to 9:30 a.m.	Trade Show Speaker Showcase open to all Exhibitors can access their booths
Friday August 16	10:00 a.m. to 2:00 p.m.	Trade Show hours open to all
Friday August 16	10:00 a.m. to 6:00 p.m.	Tear down, load out and pick-up
Monday August 19	9:00 a.m. to 1:00 p.m.	Optional truck pick-up time

9 - TRADE SHOW EXHIBITOR PACKAGE

The Exhibitor Package is your reference guide for the Trade Show. It contains your Exhibitor Manual, shipping labels and packing slip. It will be e-mailed to each exhibitor individually. Please read it carefully.

10 - HOTEL ACCOMMODATION & TRAVEL

HOTELS:

CITT/ICTS is happy to offer preferred rates on hotels in Saskatoon near the venue.
Click here for more information on the hotel accommodation.

AIR TRAVEL DISCOUNT:

Air Canada is our official airline for the event and offers 10% discount rates on specific rates with our promo code.
Click here for air travel information.

RAIL TRANSPORT DISCOUNT:

Get a 10% discount on specific Via Rail rates with our promo code.
Click here for rail transport information.

11 - CITT/ICTS MEALS & SOCIAL EVENTS

Mingle with the conference delegates at several social events held throughout the conference!

Make sure you registered all you booth staff and expressed your attendance interest in the registration form.

WEDNESDAY August 14	Rendez-vous 2024 Opening Soirée
THURSDAY August 15	Product Showcase Breakfast Conference sessions all day Trade Show The ever zany SWAG BINGO Fundraising Event is back! Collect your cards, grab a dabber and BINGO!
FRIDAY August 16	Conference sessions all day Speaker Showcase at the Trade Show Trade Show Rendez-vous 2024 Cocktail Reception
SATURDAY August 17	Conference sessions all day CITT/ICTS 2024 AGM Luncheon is a must for all CITT/ICTS members to learn more about what the organisation has been doing over the year and to review the annual reports and financial statements.

12 - SWAG DONATIONS FOR SWAG BINGO AND LIVE AUCTION

You are invited to donate company swag for CITT/ICTS's one and only Swag Bingo! More than a CITT/ICTS tradition, Swag BINGO is an event that represents the very best of the organization. The event actually starts when the Trade Show floor opens, as all exhibitors will be given Swag BINGO cards to distribute to conference delegates! The more booths they visit – the more cards they get!

On Thursday August 15 evening all participants will gather for a notoriously entertaining evening of BINGO to try to win company swag as bingo prizes and donated items from the Live Auction. Swag BINGO is part corporate recognition, part social mixer, part fundraiser for The AFC – and a whole lot of fun!

Corporate members are welcomed to contribute to the cause by donating swag or auction items of good value. Items can be vintage, used or new and range from microphones, to speakers, to headsets and more! Please note that you will be responsible for shipping the items to the winners if you are in the impossibility to bring them with you to Saskatoon.

If you would like to donate company swag or auction items: Please indicate so by answering YES to the question 'I would like to donate company swag for the fundraising SWAG BINGO Night' in the Exhibitor Registration form. You may also contact us.

If you are not exhibiting but would like to donate, please contact us. Thank you!

13 - RENDEZ-VOUS 2024 SPONSORSHIP OPPORTUNITIES

Be seen - Be exclusive. Show your support to CITT/ICTS by sponsoring one of many conference events! CITT/ICTS wishes to thank all its sponsors for supporting the organisation and its activities. Please note that sponsorships are not subjected to taxes. Thank you for your interest in supporting our Annual Conference.

Consent Preferences

RENDEZ-VOUS 2024 TRADE SHOW

LEARN MORE & REGISTER FOR YOUR VISITOR PASS ⇒