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EXPO-SCÈNE > Exhibitor Information

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EXHIBIT AT EXPO-SCÈNE

Your premier event for meeting and networking with the Canadian entertainment technology industry.

EXHIBITOR RESOURCES:

Exhibiting at EXPO-SCÈNE

Held in the beautiful city of Montréal QC since 2015, EXPO-SCÈNE is your first choice for meeting and networking with the entertainment technology industry in Canada. This annual event welcomes attendees from all parts of North America and beyond in a dynamic mix of emerging and seasoned professionals from various sectors of the entertainment industry, government, education and institutions, most of whom are responsible for purchasing and decision making (see 2023 Data & Statistics + 2024 Data & Statistics).

Each year, EXPO-SCÈNE exhibitors share the floor with industry-leading companies and top brands in theatre, stagecraft, lighting, sound, AV, multimedia, and more. Visitors from all over the country attend the show to discover and experiment with the latest technology on the market, to meet with world-renowned brands and trusted companies, and to take advantage of the many professional development opportunities the show offers. We also believe it's about the unique, warm and friendly atmosphere of EXPO-SCÈNE!

Why Exhibit?

→ Share the floor with world-renowned suppliers, manufacturers and live event professionals.
→ Expand your reach in the Canadian market and grow your business.
→ Tap into the very active Quebec market and secure new local buyers.
→ Connect with over 1700 attendees from across North America and abroad and develop long-term partnerships.
→ Enjoy exceptional networking opportunities at EXPO-SCÈNE's cocktail reception reserved to exhibitors and special guests.
→ Build brand recognition by taking advantage of everything the show has to offer: secure a space on our vibrant show floor, book a private demo room, host a hands-on training session, or present a TEC Talk.

Show details are listed below. For additional information or to reserve your booth space, please contact us directly.

We hope to welcome you at the Palais des congrès de Montréal for EXPO-SCÈNE's next edition!

EXPO-SCÈNE is presented by CITT/ICTS.

Dates, Opening Hours and Location

2025 DATES:
Wednesday April 16 and Thursday April 17, 2025
 
SHOW OPENING HOURS:
Wednesday April 16 from 10:00 a.m. to 5:00 p.m.
Thursday April 17 from 10:00 a.m. to 4:00 p.m.
 
VENUE:
Palais des congrès de Montréal | Room 220de
Main entrance: 1001 Place Jean-Paul-Riopelle
Loading and unloading dock: 163 Saint-Antoine Street West
Directions
Website

Book your booth space

THE SHOW FLOOR IS ALMOST SOLD OUT!

To BOOK or if you have QUESTIONS about exhibiting at EXPO-SCÈNE, please contact us directly.

Contact information:

  • For GENERAL INFORMATION + BOOTH SPACE RESERVATION:
    Contact Monique Corbeil, EXPO-SCÈNE Coordinator, via email or by phone at 514 504-9998 | Toll free (within Canada) 1 888 271-3383
  • For TECHNICAL INQUIRIES + FLOOR PLAN INFORMATION:
    Contact Joel Décarie, EXPO-SCÈNE Technical Director, via email or by phone at 514 969-8436

Have an idea for a demo room or hands-on training? We're all ears! Please contact us directly to discuss.

TEC Talks To reserve your place on the TEC Talks schedule, please fill out our ONLINE FORM.

Booth Space Rates

  • Rate (plus taxes) is for all types of space size. All amounts are in Canadian dollars.
  • Booth space include a 8' black back drape, storage for empties, complimentary WiFi in the expo hall and an invitation to the exhibitor cocktail reception.
  • Booth décor, carpet, table, chairs, electricity and rigging are not included and must be purchased separately through our service providers.

Please take a moment to read our Refund and Cancellation Policy.

CITT/ICTS Members benefit from exclusive preferential rates on booth space reservation!

Already a CITT/ICTS Members?
Check the status of your CITT/ICTS membership now to ensure it is still active! Log into your account here.

Don't have a membership yet?
Discover the BENEFITS OF MEMBERSHIP and join today to start saving on CITT/ICTS events and some of our partner organizations. Learn more about CITT/ICTS HERE. Ready to join? Click here!

Schools and Not-for-Profit Organizations:
Please contact us to know more about pricing and inclusions!

CLICK ON THE IMAGE TO VIEW.

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Floor Plan

Click the link below to view the current floor plan and available booth spaces.

VIEW FLOOR PLAN

Electricity, Rigging Services and Material Handling at the Palais des congrès de Montréal

All orders must be placed online using the Palais des congrès Client Portal (link below). You will be asked to enter your booth number.

  • Electricity is not included with the booth and must be ordered with the Palais des congrès
  • Complimentary Wi-Fi will be provided throughout the hall (1,5 Mv/s). Faster or wired connections must be ordered with the Palais.
  • Overhead rigging for your booth must also be ordered via the Palais des congrès.
  • For exhibitors shipping directly to the site: the Palais is solely responsible for the handling and storage of the boxes on-site.
  • The deadline for the Palais des congrès Early rate is: March 30, 2025

Palais Client Portal →

Booth Decor and Advanced Shipment at Warehouse with our Official Service Contractor GES

All orders must be placed using the GES Expresso Online Portal (link below). You'll find information, price lists and order forms for decorating, shipping and handling in advance to their warehouse, and other services.

  • Please note that the exhibit hall is NOT carpeted.
  • Please note that the exhibit hall general lighting will be dimmed at 33%.
  • For exhibitors shipping in advance with GES: GES is solely responsible for the handling and storage of the boxes on-site.
  • The deadline for GES discounted rates is: March 28, 2025

GES Expresso Portal →

Food and Beverage

Maestro Culinaire is the exclusive supplier for all food and beverage catering needs at the Palais des congrès. If you would like to use their catering services at your booth, you must order at least 3 weeks prior to the event.

The MENUS for 2025 will be available a little later. Please come back to this page for updates.

Note that a restaurant area will be available on the show floor during opening hours.

Lead Retrieval - QR Code Reader Web Application

Collect information from your booth visitors, qualify them and specify their interests in just a few steps with the QR Code Reader web application from INSCRIPT, the official supplier of EXPO-SCÈNE. This web application can be used on any portable device and supports both iOS (from version 15.1) and Android systems. No download or installation is required.

The information collected is securely stored and easily accessible online at any time during the event and for a maximum of 30 days after the event. You must purchase a licence to access the web application. A single licence can be shared with an unlimited number of users, allowing your entire team to scan visitors using their own device.

Licences can be purchased online in advance OR on site at the EXPO-SCÈNE registration desk. INSCRIPT representatives will be present at the desk to help you use the app and answer your questions.

Price: CAN$250.00 plus applicable taxes (VISA and MasterCard accepted)

Purchase your license → The purchase link will be available approximately 8 weeks before the show. Please come back to this page for updates.

Booth Staff Registration and Exhibitor Badges

ALL your booth staff must be registered!

To register your staff, you will need your personal exhibitor access code. This unique code will be included in the 'Welcome to EXPO-SCÈNE 2025' email that will be sent to all confirmed exhibitors at the beginning of 2025. Please contact us if you didn't receive the email or if you need to receive your code again.

You may retrieve your exhibitor badge at the EXPO-SCÈNE 2025 registration desk upon your arrival.

Registration Desk Opening Hours:

  • Tuesday, April 15 from 3:00 p.m. to 5:00 p.m.
  • Wednesday, April 16 and Thursday, April 17 starting at 8:00 a.m.

Register your Booth Staff →

International Exhibitors

International exhibitors need a Border to Show recognition letter delivered by the Canada Border Services Agency. This letter is provided exclusively by EXPO-SCÈNE and will be attached to your Welcome to EXPO-SCÈNE 2025 Information email.

If you did not receive the letter, please contact us quickly.

COVID-19 Information

There are no measures currently in force in the province of Quebec.

Sanitary measures are subject to adjustments according to the instructions of the Public Health in force at the time of your visit. For up-to-date information about the situation in Quebec, please click here.

COVID-19 Travel Restrictions for Canada: Please visit the Government of Canada COVID-19: Travel, testing and borders.

EXPO-SCÈNE Marketing Toolkit

Promote your presence at the show!

CLICK HERE to download the 2025 logos, banners and customizable graphics for exhibitors.

Follow and tag EXPO-SCÈNE on:

Use the official hashtag: #EXPOSCENE
Be sure to include our website url: https://www.citt.org/ExpoScene.html

If you need a different size or format, or have problems accessing the material, please email us.

 Warning:  Phishing attempts + Scams

Scam/phishing companies are a very real global problem, targeting both past and present exhibitors at trade shows around the world.

These scams target exhibitors to sign up for show guide/directory services, hotel room reservations, or to sell attendee lists/email information on behalf of the event. They have also been known to impersonate EXPO-SCÈNE employees, claiming that you need to make changes to your contract or asking for payment details. These scam companies are NOT affiliated with CITT/ICTS or EXPO-SCÈNE, and you risk being forced to pay significant sums of money if you sign up for any of these services. Our advice is to IGNORE THEM COMPLETELY and do not communicate with them in any way. If you need to keep and send any kind of proof, please take a screenshot. Please see below for more information.

We thank you for your trust and collaboration. Please do not hesitate to contact us with any questions or concerns.

FRAUDULENT CALLS

Fraudulent phone calls have been made on behalf of EXPO-SCENE by a company based in the United States. These scammers are contacting EXPO-SCENE exhibitors by phone, pretending to be a member of our team or a supplier, and claiming to need to make changes to their contract.

We urge you to ignore these calls, block the numbers and notify us as soon as possible. The same caution should be applied to any suspicious e-mail you receive in the name of EXPO-SCENE asking you to make a payment, change your contract, buy lists of participants, or any other phishing attempt.

Only the EXPO-SCENE team and our official service providers and media partners - listed below and in the Exhibitor Manual - are authorized to contact you regarding the show:

  • Official EXPO-SCÈNE team: Monique Corbeil, Joel Décarie, Marie-Laure Leclerc, Jacquie Lazar.
  • Official EXPO-SCÈNE service providers: Palais des congrès de Montréal, GES, Inscript, ConsulExpo, Maestro Culinaire.
  • Partner Hotels: Hotel InterContinental Montréal, Holiday Inn Montréal Downtown, Hampton Inn by Hilton Montreal, Hotel Monville.
  • Official Media Partner: Entertainment Marketer.

HOTEL POACHERS - Emails and phone calls

We do not do business with any third party hotel booking agencies, only the hotels listed here are our official hotels for EXPO-SCÈNE.

Be especially careful if you receive emails or calls from:

  • Conventioneers <Hotels@conventioneers.us> with the following subject line such as 'Subject: EXPO-SCÈNE 2025 - Canada's Leading Entertainment Technology Show'.
  • A group named Global Travel Experts asking for head count numbers for accommodations or offering to help you book your stay for EXPO-SCÈNE.

There are many more around the world. We consider these to be SCAM - please do not click on any links, reply or forward these messages/calls. If you need to keep and send any kind of proof, please take a screenshot. We also recommend that you block the sender's email address or phone number and mark it as spam.

SCAM EMAILS OFFERING ATTENDEE LISTS

If you receive emails offering visitor lists for purchase to our events EXPO-SCÈNE or Rendez-vous Annual Conference and Trade Show, please ignore them. These offers are fraudulent. These scammers do not have any relationship with CITT/ICTS or with our events and they do NOT have the data they are attempting to sell.

CITT/ICTS is a member-based organization that shares information with members and authorized partners only and in accordance with government privacy regulations. We have never and will never share or sell our membership or event attendee lists to unaffiliated third parties.