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Job Description / Duties

GENERAL MANAGER $36,000 per year, part-time (25 hours a week) to start no later than July 26, 2021.

We are seeking a highly skilled individual with a commitment to artistic excellence, excellent communication and paperwork, and a natural enthusiasm for making theatre. This individual will be responsible for the oversight and management of all financial aspects of running a venue and producing shows.

Responsibilities will include (additional details below):
• Administration, Strategic Planning, and Budgeting (of shows and the season as a whole)
• Personnel Hiring, Scheduling & Management
• Contracting artists for all positions on productions (including negotiation w artists and agents)
• Grant-writing, including researching possible grant revenue sources
• Day to day book-keeping
• Oversight of donation tracking and rewards
• When in production, oversight of box office and front of house
• General Administration
• Creative Input

DETAILS:

• Administration, Strategic Planning, and Budgeting
The GM will be able to write operating budgets, as well as individual show budgets, track spending, report on budgets to team members and Board. Quarterly Board meetings are held, at which full budgets are presented, and monthly reports go to Co-Artistic Director and Treasurer.

• Personnel Hiring, Scheduling & Management
The General Manager will be involved in, and sometimes take the lead on, posting of open positions, interviews and hiring.

• Contracting artists for all positions on productions (including negotiation)
Posting audition calls, scheduling auditions, contracting with artists and agents, ensuring terms of rights agreements are met, royalty payments.

• Grant-writing, including researching possible grant revenue sources
Keeping track of potential deadlines and projects that might match the deadlines, writing grants with the Co-Artistic Directors, ensuring deadlines are met for submission and final reports Investigating new options for funding, including investigating and applying for foundation support.

• Day to day book-keeping
Tracking all expenses and revenues in QuickBooks Online, working with an outside bookkeeper on monthly reports, working with an outside accounting firm on annual audit, making sure payroll is met, ensuring daily box office reports (incl bar and door sales) are recorded and deposited, processing payroll for all artists and workers, as well as paying all expenses in a timely fashion.

• Oversight of donation tracking
Ensuring records are up to date, and flexible for multiple uses, and responding to some donor questions. Working with Co-Artistic Directors to ensure communication with top donors is solid. Ensuring donor rewards are met.

• When in production, oversight of box office and front of house
Staffing, training and scheduling of FOH teams, first point-of-contact for FOH teams, responding to immediate concerns from them. Main point of contact with box office service, ensuring reporting is correct, tracking comp tickets, working with publicist on opening night invitations, collecting info and working with graphic designer for house program, working with Co-Artistic Directors to ensure bar has supplies and proper floats.

• General Administration
emails, contract writing, banking, proofreading, copy editing, communicating etc.

• Creative Input
Working with Artistic Directors Ted Dykstra and Diana Bentley on continuing and growing the excellence of the company in all fields. The General Manager is a leader and face of the company and upholds moral code and compass with the Artistic Directors. Seeking an artistic soul who is moved by theatre, theatre making and working with artists and wants to continue to make the Coal Mine Theatre a vibrant, safe and creative home for artists.

Qualifications / Required Skills

Requirements:
Minimum 2 years experience in related position
Excellent communication skills
Desire to contribute to the growth of a dynamic organization
Self-starter, strong work ethic, and ability to execute work at a high level of competence
Detail-oriented
Strong Language and writing skills

Assets:
Computer skills including Google Drive, Word, Excel, QuickBooks Online (or equivalent)
Proven history in related positions or relevant schooling

Additional Information

We encourage applications from equity-seeking individuals, including but not limited to BIPOC, LGBTQAI+ and neuro-divergent artists.

Salary: $36,000

Contact Information

Diana Bentley
Co-Chief Engineer
coalminetheatre@gmail.com

Employer Profile

About the Company:

The Coal Mine Theatre is a small independent theatre company based in Toronto’s east end, on the Danforth. Annually, we produce a season of 4 shows in our small black box theatre (80 seats), all of which are Toronto premiers of challenging and award winning scripts from around the world. The Coal Mine is inspired by the intimacy and excitement of the Off-Off-Broadway experience: well known names routinely share the stage (and backstage) with up-and-comers in what has been a thrilling mix, garnering numerous Dora and Toronto Critics’ awards every season. All of our artistic staff work part time.