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Job Description / Duties

Purpose:
The Artistic Operations Manager is a member of the Alberta Ballet artistic team, reporting to the Artistic Director. The Artistic Operations Manager is responsible for directly supporting the Artistic Director in administrative aspects, planning and execution for Company productions.

Responsibilities:
• Participate in the planning and negotiations of future artistic programming/projects with the Artistic Director, Executive Producer and Director of Finance:
o Generate all contractual agreements for designers, choreographers, royalties, and music rights associated with Company productions.
o Assist with the communications and execution of contracts and payments of Artistic Contractors
o Assist non-resident Artistic Contractors with tax withholding waiver applications.
o Provide necessary information to relevant departments regarding contractual needs.
o Assist with organizing delivery and return of rented goods as required per production.
• Manager calendars, appointments and correspondence for the Artistic Director as required.
• Prepare and distribute materials for artistic meetings and presentations.
• Liaise with venues, vendors, and production teams to ensure seamless execution of artistic events.
• Serve as main point of contact for inquiries related to production and programming for internal departments.
• Collaborate with marketing, development, and administration teams to support promotional efforts for artistic events.
• Collaborate with Artistic Director for connecting with external theatres, festivals, or potential venues for touring.
• Create and maintain the master schedule of all artistic activities while ensuring compliance with all facets of the ABA agreement.
• Participate as the management representative in the Communication Committee meetings as per ABA requirements.
• Collaborate with the Artistic Coordinator and Artistic Director on annual dancer calendar / schedules.
• Develop and implement systems and documentation of processes to support the continued development of Artistic operations.
• Participate on Health and Safety Committee and provide leadership in company health and safety programs, initiatives, and compliance. Ensure artistic / production employees receive appropriate information on protocols, training and resources as required.
• Provide Playbill credits for each production as per contracts and Artistic & Production staff involvement.
• Coordinate with the Production Coordinator travel and accommodation requirements for external contractors, designers, choreographers, etc. as per annual budget.
• Oversee onboarding and offboarding processes for new Artistic Contractors or external stakeholders who come and work from the studio/office.
• Oversee artistic staff / dancer onboarding for start of season on annual basis – first week orientation activities.
• Review and confirm expenses/visa expenses of direct reports for Artistic Director approval.
• Support Artistic teams in theatre as required.
• Assist with compiling budgeting information to roll forward into future seasons/decisions on adding performances to a performance run.
• Handle video archival on Vimeo for past and future productions.
o Facilitate dancers’ requests for archival footage for personal use. Communicate with choreographers for permission.

Qualifications / Required Skills

Qualifications & Key Competencies:
• Previous experience as a professional dancer or in another artistic-related role required.
• Knowledge of contracts and agreements associated with royalties, choreography and artistic projects is an asset.
• Excellent communication and interpersonal skills with the ability to work at all levels within the organization.
• Experience in ballet companies with direct experience and involvement with artistic administration.
• Consultative and integrated approach to seeking input from other departmental teams within the organization.
• Possesses a systems orientation and has a strong understanding of process management.
• Excellent attention to detail.
• Technical computer skills – Office365 applications.
• Experience with financial budgeting and forecasting for general operations and projects.
• Self-Initiator with a demonstrated ability to identify creative solutions.
• Ability to oversee ongoing change management related to business processes, knowledge management and staffing / team resources.
• Possesses the ability to see the big picture yet is investigative and takes note of the intricate pieces.
• Able to mitigate and support the resolution of inter-departmental conflicts.
• Is multi-task oriented, having the ability to change gears quickly in a fast-paced environment.
• Can manage variable workloads and tight deadlines, analyze, assess, and make appropriate recommendations both internally and externally.
• Results-oriented business approach; an initiator who takes a proactive approach to problem solving and communication.
• Legally entitled to work in Canada.
• The successful candidate will be required to complete a successful Police Background Check.

Additional Information

Working Conditions / physical requirements:

• This position will be performed in the office or through hybrid work from home.
• Travel and attendance are required for external events/activities.
• This job requires frequent sitting (often working on a computer), walking, standing, talking, listening, bending, and reaching. Due to computer usage, there may be repetitive motions of the hands and wrists.
• Regular Week is Monday through Friday. However, as a performing arts organization, there will be projects and pursuits that may require time beyond the typical work schedule including evening and weekends.

Compensation:
• Competitive base salary recognizing level of experience
• Enhanced medical and dental benefits, life insurance, AD&D, Long Term Disability
• Health Spending Allowance and Wellness Spending Allowance
• Participation in Company / Employee RRSP Savings Plan
• Vacation, Personal Paid Flex Days, Paid Sick Days
• Staff Comp Tickets and Discounts for Company performances
• Discounts on Ballet Class Registration fees via Alberta Ballet School

Salary: $70,000 + dependent on experience

Contact Information

Human Resources
hr@albertaballet.com

Employer Profile

Alberta Ballet thrills and inspires audiences with unparalleled productions. As a resident company of the Jubilee Auditorium, it reaches over 60,000 Albertans each year with performances in Calgary and Edmonton.

Alberta Ballet was founded in 1966 in Edmonton by Ruth Carse and Muriel Taylor. Today, it is a holistic ecosystem: a major professional performing arts company with an integrated and internationally renowned ballet training institution.

Alberta Ballet’s standing company of artists are classically trained and renowned for wide-ranging versatility. These dancers come from across Canada and around the world. 40% of the troupe are alumni of Alberta Ballet School, Alberta Ballet’s training division.

The most powerful part of our work is what you’ll walk away with –feelings, memories and connection.

OUR VISION

Our vision is to ignite creativity, inspire excellence, and foster a lifelong love for dance through innovative performances, rigorous training, and inclusive education, enriching the cultural fabric of our community and beyond.