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Job Description / Duties

We are currently looking to bring on board an experienced, collaborative and resourceful Production Manager, Theatres to evaluate, provide, and oversee the production operation of the Harbourfront Centre Theatre and the Fleck Dance Theatre.

Position Title: Production Manager, Theatres
Department: Production
Reporting To: Director, Production
Direct Reports: IATSE Local 58 Stage Technicians
Type of Employment: Full-time, based on a 35-hour per week schedule
Work Location: Toronto, at our lakeside campus
Compensation: $75,000 - $85,000 annual salary, plus a comprehensive benefits package

Summary of Function:
The Production Manager, Theatres analyzes and evaluates the need for production technical support for diverse events and performances taking place at our theatres, planning, developing, scheduling and providing the support required for each event/performance. This role also oversees union stagehands and advises production managers/coordinators on technical riders and production estimates, maintains inventory of necessary supplies, assists in budget preparation, and fosters positive working relationships with representatives of various groups, vendors, and co-workers. This position plays a key role in protecting the health and safety of all staff, clients and patrons to the Harbourfront Centre Theatre and Fleck Dance Theatre.

Duties:
- Production management for all shows and programs taking place at our theatres, ensuring that all events, staffing, production schedules and other related functions are captured in Artifax, our event management system.
- Create production schedules and provide production cost estimates to all relevant parties (for example Artistic Directors/Associates and others) for show and event considerations.
- Adhere to, interpret and manage the IATSE collective agreement, including, hiring, working conditions, scheduling, and payroll administration.
- Direct the activities of subordinate staff including hiring, training, scheduling, supervising, supporting, and evaluating and if required, disciplining, and terminating.
- Advise various groups (Harbourfront Centre’s programming and production staff, visiting production managers, lighting and sound designers) on the technical specifications, costs and usage of technical equipment required for events and shows, supervising the implementation of approved technical designs.
- Attend planning, programming, partner, and client meetings, as required, to exchange information and ideas, as well as participate in post- festival, events and shows evaluations, making recommendations and implementing procedural changes.
- Determine the necessary technical supports, such as lighting, sound, staging, and special needs necessary for events and performances presented at the facility in advance of production dates.
- Maintain and safeguard the technical assets of the theatre, including supervision of the use of lighting, sound, communications equipment, and the use and maintenance of stage facilities, as well as monitor the condition of all production equipment and arrange for the repair and replacement when required.
- Orient clients and visiting productions to safety, technical characteristics, and other areas of facility operations; facilitate the use of the technical facilities by the resident company and others engaged by or renting the facility.
- Attend technical rehearsals as required to supervise and assist in the technical aspects of mounting the show.
- Make recommendations regarding facilities, site development, maintenance, and equipment inventory/purchases as they relate to production activities.
- Work with the Director, Production to prioritize the capital asset replacement plan for technical production equipment at the Harbourfront Centre Theatre and Fleck Dance Theatre. Coordinate capital projects with internal stakeholders and external vendors for successful completion and make recommendations to the senior management team regarding capital purchases.
- Assist with the preparation and control of production budgets, track project budgets, timelines and any other project close out requirements, maintain inventory and order specialized supplies.
- Assist the Director, Production in overseeing programming budgets and the technical department operating budget, monitor expenses, submit annual operating budget proposal, review budgets and follow up on any budget issues and challenges.
- Reconcile cash advances and expense reports as required and complete show and event production settlements in a timely manner for the Planning Department.
- Obtain competitive quotes from external vendors when required and evaluate quotes for accuracy.
- Assist the Director, Production, and senior management in the development, implementation and monitoring of operational procedures and guidelines for the Production department.

Qualifications / Required Skills

- Post-secondary education with 5-10 years of demonstrated experience in technical/production in theatre, dance, and music, coordinating and managing the production of live events.
- 5+ years of supervisory experience.
- Sound working knowledge of all production elements in all areas of the performing arts.
- Strong understanding of the Ontario Ministry of Labour Guidelines for the Performance Industry and of WHMIS.
- Experience working with IATSE and interpreting collective agreements.
- A strong passion for the arts, a service-centric approach to client engagement, a strong work ethic, and a positive attitude.
- Computer proficiency in Word, Excel, PowerPoint, SharePoint, Teams. Previous experience with event management and CRM databases is considered valuable, as is knowledge of AutoCAD and Vectorworks.
- Excellent communication and negotiating skills, listening, receiving, clarifying, consolidating, mediating, and conveying.
- A collaborative, results-oriented and proactive mindset, with the ability to juggle multiple priorities while working independently or as a team.
- A current Ontario driver’s license or evidence of equivalent mobility is required.
- Flexibility and availability to work a varying schedule that includes weekdays, evenings, weekends, holidays and/or irregular hours and overtime.
- Knowledge of Canada’s arts community is ideal.
- Must be legally eligible to work in Canada. All international applicants must have a valid employment Visa authorizing their ability to work in Canada on a full-time, ongoing basis.

Salary: $75,000 - $85,000

Contact Information

Harbourfront is committed to diversity and inclusiveness. We encourage qualified candidates from all backgrounds to apply. Acceptable applications must include a current resume and a cover letter, indicating why you wish to join the team, how you would meet the criteria for this position, and your salary expectation.

Please send your application to jobs@harbourfrontcentre.com by no later than March 17,2024. Please quote Production Manager, Theatres in the subject line of your application.

We thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.

Employer Profile

Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a beautiful 10-acre campus at the heart of Toronto’s waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world, presenting thousands of events annually from music festivals to contemporary dance, to craft and design, to visual arts and more. Welcoming visitors year-round, there is something for everyone at Harbourfront Centre!

Our Values
Open: We’re friendly, welcoming and inclusive, with an experimental attitude that thrives on collaboration.

Brave: To achieve our bold ambition we empower and support imaginative risk and we always try to learn from our mistakes.

Rigorous: We are committed to excellence in all we do, ensuring every visitor encounter is safe, memorable and enriching.

Kind: We value and respect each other and all our visitors, celebrating difference and striving to realise potential.